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ROLES AND
RESPONSIBILITY |
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1 |
Hiring employee-All New joining
to be considered and Compared with Empower System |
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2 |
New Joined Emp SAP No Send to
Plant-New Joined employees SAP no send to plant & confirm to be update in
Empower system |
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3 |
Transfer-Monthly transfer to be
checked with all plants and Update in SAP |
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4 |
Separation -Monthly left
employee to be locked or separation action run in SAP |
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5 |
Master data BDC Upload-All New
joining to be considered |
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6 |
Salary BDC preparation-All New
joining CTC to be updated in SAP |
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7 |
Statutory Updation -All New
joining PF/ESIC/PT/LWF to be updated in SAP and monitor plant level
compliances |
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8 |
Attendance finalization-Follow
up with plant HR for attendance finalization |
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9 |
Co-ordination with IT team
for Attendance file scheduling.-Badve group attendance file to schedule
on or before 4th date of every month |
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10 |
Employee list -Confirm plant
wise employees list for payroll run |
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11 |
Payroll run - Test run-All plant
wise payroll test run - check no of employees and payroll periods if required
master data to be change |
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12 |
Payroll run - Live run -All
plant wise payroll live run - check no of employees |
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13 |
Payroll run -Payroll result send
to plant -Send payroll results to plant HR in Excel soft copy for Checking |
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14 |
Payroll run - Final -Plant wise
Pay sheet to finalize after correction from plants |
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15 |
Revised CTC -Revised CTC
if any - YTP / Management Decision |
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16 |
Deductions uploading -All plants
deduction i.e. Salary advance, Mobile deduction, Interest, Canteen deduction,
Transport deduction, Income tax, Society ded, LIC ded, Other ded, Adjustment
payment, |
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17 |
Exit payroll-Last month Pay
result checked with finalized pay results. Control record locked upto last
month Locking payroll |
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18 |
Ensure payroll results and
revert - Payment confirmation through Plants |
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19 |
Send Payslips to Plant HR's |
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20 |
CTC Structure verification of
All plants |
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21 |
Mail follow up with all Plants
HR head regarding Monthly SAP Data |
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22 |
Co-ordination with YASH Team-
For any Query generated as and when required |
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23 |
Promotion and Increment action
to be in SAP-HCM |
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24 |
Performance Appraisal |
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25 |
PMS Follow up for rating |
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26 |
Ratings review with Seniors |
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27 |
Follow up for PMS forms and
Promotion PPT's |
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28 |
Timely updating in Increment
list for Left employees - Checking |
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29 |
Increment arrears calculation
and Checking |
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30 |
Revised CTC -Revised CTC
to be upload in SAP-HCM |
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31 |
Follow up and telephonic
communication/ What’s App Groups /E mail with all Plant Heads and
all HR Heads - |
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32 |
Follow up with Plant Head
& corporate Head for forms filling- |
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33 |
Compilation of Plant
wise/Location wise Pay sheet and CTC structure mail to Corp Finance |
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34 |
HR MIS all plants Follow up -
for Staff Cost compilation- |
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ADDITIONAL
RESPONSIBILITY |
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1 |
SAP- HCM training to new plant
HR employees |
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2 |
New projects - As per management
decision- eg.DTA System/Supervisory Skills |
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3 |
Conduct salary and labor market
research to define benchmarks |
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4 |
Conduct periodic audits, prepare
and present reports |
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5 |
Keep abreast with new trend and
best practice in the field |
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6 |
If payroll team member on Leave
- to be taken his responsibility |
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7 |
Plant visits - As per management
guidelines |
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8 |
Case study or individual
employees details required by HOD |
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Sr.No. |
KRA |
KPI |
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1 |
Adherence to Payroll calendar |
Deviations in payroll calendar across group / for unit |
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2 |
Quality of payroll |
No of queries raised post payroll processing by employees |
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3 |
MIS |
Delay in Payroll MIS submission |
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4 |
Errors in Payroll MIS, raised by reporting authority |
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OTHER
REQUIREMENTS |
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Qualification |
Experience in managing the
Payroll of a large group for 10 + years |
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Experience |
MBA- HR |
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Technical Skills |
Team Building, Communication
skills, Interpersonal skills |
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Social/ Behavioral Skills |
Microsoft Word/Excel,
Payroll packages, SAP -HCM Trained |
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